1. Foundational Commitment to Ethical Privacy

As an institutional non-profit association dedicated to public interest and community welfare under the French Law of July 1, 1901, ECURIES DE LOU BAYLE regards data protection as a core ethical obligation. In an era where personal data is frequently commodified and harvested by commercial corporations, our association applies the principle of strict data minimization: we collect only the minimal information strictly necessary to process your voluntary inquiries, coordinate educational sessions, and fulfill legal requirements.

This Privacy Policy explains how personal information is processed on this portal in full conformity with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation - GDPR) and French Law No. 78-17 of 6 January 1978 as amended (Loi Informatique et Libertés).

2. Data Controller & Data Protection Officer (DPO)

The Data Controller responsible for personal data processing carried out through this website is:

• Organization: ECURIES DE LOU BAYLE (Association Loi 1901)
• RNA Registration: W091005752
• SIREN: 910533140
• Registered Office: FERME DE JANIQUET, DE JANIQUET, 09120 VIRA, France
• Designated Data Protection Contact: The Data Protection Officer (DPO), Secretariat of ECURIES DE LOU BAYLE
• Dedicated Privacy Email: contact@fermeloubayle.com
• Telephone: +33 4 48 69 85 61

3. Nature of Data Collected & Lawful Bases for Processing

We do not require user accounts, user logins, or credit card transactions on this platform. The only personal data collected occurs when you voluntarily contact our association or submit an intake inquiry via our electronic form:

• Identity Information: Full name (Nom et Prénom) to personalize administrative correspondence.
• Contact Information: Electronic mail address (adresse courriel) to respond to your specific questions.
• Subject & Message Content: Your self-selected inquiry topic and message details regarding session scheduling, volunteer availability, or educational partnerships.

The lawful basis for processing this information under Article 6(1)(a) and 6(1)(f) of the GDPR is your explicit, voluntary consent when submitting the contact form, coupled with our legitimate institutional interest in responding to public inquiries and organizing non-profit community services.

4. Zero Commercial Data Selling & Strict Non-Disclosure

ECURIES DE LOU BAYLE enforces a definitive, irrevocable policy: We do not sell, rent, lease, trade, or commercially monetize personal data under any circumstances.

Your contact details will never be transferred to third-party commercial marketing brokers, data aggregators, or corporate advertising platforms. Personal data is accessible strictly to authorized members of our Executive Bureau and volunteer coordinators who require access to answer your communication.

5. Cookies & Digital Tracking Technologies

In keeping with our high-performance, non-commercial philosophy:

• This portal does NOT utilize commercial advertising cookies, tracking pixels, retargeting scripts, or third-party behavioral profiling trackers.
• Only essential, strictly functional technical cookies may be temporarily generated by the web server to ensure session stability, CSRF form security, and responsive layout delivery. These essential cookies do not require prior consent under CNIL guidelines because they carry no tracking function.

6. Data Retention Schedules

Personal data received through contact inquiries is retained only for the duration necessary to satisfy the administrative purpose for which it was submitted:

• General Public Inquiries: Retained for a maximum period of twenty-four (24) months following the last exchange, after which data is securely purged from our records.
• Volunteer Intake & Membership Records: Retained for the duration of the member’s active affiliation with the association, plus five (5) years to fulfill statutory French associative accounting and civil liability prescription requirements.

7. Your Fundamental Rights under GDPR

Under European and French law, you hold comprehensive rights regarding your personal information:

• Right of Access (Article 15 GDPR): You have the right to obtain confirmation as to whether personal data concerning you is being processed, and to obtain a copy of that data.
• Right to Rectification (Article 16 GDPR): You may request the immediate correction of inaccurate or incomplete personal information.
• Right to Erasure (Article 17 GDPR): You may request the permanent deletion ("Right to be Forgotten") of your personal data when it is no longer necessary for administrative purposes.
• Right to Restriction of Processing (Article 18 GDPR): You may request the temporary suspension of data processing while a verification is conducted.
• Right to Object (Article 21 GDPR): You may object at any time to the processing of your personal information based on legitimate interests.

To exercise any of these rights, simply transmit your written request along with proof of identity to our Data Protection Officer at: contact@fermeloubayle.com or by post to ECURIES DE LOU BAYLE, FERME DE JANIQUET, DE JANIQUET, 09120 VIRA, France. We will respond within thirty (30) days as prescribed by law.

If you consider that your personal data rights have not been respected after contacting our association, you possess the legal right to submit a complaint to the French National Commission on Informatics and Liberty (CNIL - Commission Nationale de l'Informatique et des Libertés) at www.cnil.fr.

8. Funding & Non-Commercial Reinvestment

ECURIES DE LOU BAYLE is funded through municipal grants, territorial subsidies from the Department of Ariège and Region of Occitanie, and voluntary member dues.

"All membership fees and dues are fully reinvested in the association's public interest missions."